Integrated Books Workflow Management for a Global STM Publisher

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Background

 

One of the world’s largest STM publishers with operations in 24 countries, sought to modernize its books production workflow. The goal was to create an end-to-end platform capable of handling large volumes of content, starting with 600,000 annual pages.

  • High-Volume Content Managemen

  • Stakeholder Coordination

  • Manual Communication Inefficiencies

  • Schedule Management Complexity

 

Solution

 

To address these challenges, HighWire implemented the following solutions:

Implementation of MPS Workflow Management System
  • MPS’ proprietary publishing workflow was deployed for tracking and project management, providing a robust framework for managing complex workflows.
Integration with DigiEdit Platform
  • The DigiEdit Platform was integrated with our workflow system to assist content handling for all stakeholders, including authors, editors, designers, copyeditors, proofreaders, indexers, and project managers.
Communication Module Development
  • A communication module was developed and integrated to eliminate email communication, enabling robust tracking and reducing manual errors.
Customizable Workflows
  • The system provided tailored workflows for different product types, enhancing flexibility and efficiency across various book formats.
Auto Schedule Creation
  • Automatic scheduling was implemented based on publication dates and workflow, with tracking of schedules to ensure timely delivery.
Extensive Reporting
  • Comprehensive reports were developed for all production and customer tracking needs, providing stakeholders with real-time insights into the production process.
Infrastructure Capacity
  • The infrastructure was designed to handle up to 1 million annual pages, ensuring scalability and future readiness.
Results and Impact

The implementation of these solutions yielded significant benefits:

XML-Based Production System

 

Deployment of an XML-based production system streamlined content processing, enhancing efficiency and reducing errors.

Publication Schedule Reduction

 

The end-to-end publication schedule was reduced by 6-8 weeks, allowing for faster time-to-market and improved competitiveness.

Efficiency Benefits

 

The overall process innovations led to significant efficiency benefits, which were passed on to the customer, enhancing their publishing operations.

Increased Transparency

 

Stakeholders, including third-party vendors, gained increased visibility into the production process, facilitating better collaboration and decision-making.

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